AIM Accommodations Portal for Instructors
Overview of the AIM Instructor Portal
Disability Resources at Texas A&M University uses Accessible Information Management (AIM), an online accommodation management portal that helps students request and coordinate their accommodations with instructors. This system will also allow instructors to be able to review accommodation requests in a central location and will help facilitate the exam proctoring request process through a web interface rather than by email and paper forms – if instructors choose to utilize the Disability Resources Testing Center to administer their exams with disability accommodations.
In the AIM Instructor Portal instructors will be able to:
- View list of students who have requested accommodations in their courses.
- Review Faculty Notification Letters (Accommodation Letters) in a central location.
- Complete Testing Agreements that outline the details for all exams in your class (and copy Testing Agreements to multiple sections of the course, if applicable).
- Review Exam Requests submitted by students in their courses (College Station campus only).
- Upload exams to the AIM Portal for administration (College Station campus only).
Faculty Notification Letters emails
Faculty Notification Letters (Accommodation Letters) will be primarily be emailed to the instructor from the AIM system. The email will be addressed from the student’s assigned Access Coordinator (Primary Advisor in AIM) and the student will receive a copy of each email when the notifications are sent. This replaces the process of having students email a PDF copy of the accommodation letters to their instructors.
- The subject line will read: [DR] Student Name – Course Number – Course Title (CRN) – Accommodation Letter
- It will be addressed from: TAMU – Disability Resources <[email protected]> on behalf of Access Coordinator Name <email address>
Viewing the Faculty Notification Letters in AIM
In the AIM Instructor Portal Faculty Notification Letters (Accommodation Letters) will also be available to review on the Overview page by clicking on “View” next to the student’s name in the student listing.
Completing the Testing Agreement
Instructors should indicate if they plan to use the Disability Resources Testing Center (DRTC) to administer their exams with accommodations by completing the Testing Agreement. A link to the Testing Agreement will be available in the Faculty Notification Letter (Accommodation Letter) and also is available through the AIM Instructor Portal. Instructors need to only complete one Testing Agreement for each course/section. If they are teaching multiple sections, they can copy the agreement to multiple courses within the AIM Instructor Portal
- Detailed Overview – How to Complete the Testing Agreement
- Detailed Overview – How to View/Edit the Testing Agreement (after submitted)
- Detailed Overview – How to Copy Testing Agreement to Other Sections of the Course
- Detailed Overview – How to Indicate when an Instructor Plans to Proctor Their Own Exam
- Detailed Overview – How to Indicate that there are no Exams to be proctored
Uploading an Exam in AIM
Instructors have multiple options for providing their exams to the Testing Center (See Faculty Reference Guide). Please provide exams the day before by 5pm (noon on Fridays for Monday exams).
Retrieving a Completed Exam from AIM
One of the return options instructors can request is to have their exam scanned and uploaded to the AIM portal after the exam is completed.
Exporting Lists out of AIM
Instructors also have the ability to export some lists/reports out of the AIM Instructor portal.
- Detailed Overview – Download a List of Students
- Detailed Overview – View and Download a List of Exams
Adding an Additional Instructor(s) in AIM
Access to the AIM Instructors Portal is restricted to the instructors of record. This information is imported directly from the Compass student records system and is updated through a nightly data feed in case the information changes. AIM does have a tool that provides a way to add additional instructors.
Flex Plan
Flex Plan is a tool within the AIM accommodations portal designed to support communication and clarity for the Plan for Absences & Missed Deadlines accommodation. It allows instructors to outline what flexibility is possible in their courses and helps track when a student’s disability results in an absence throughout the semester.