Students should complete the Accommodation Request Form which provides students an opportunity to describe their disability and the accommodations they are hoping to receive. Students may supplement the Accommodation Request Form with an additional information, if needed. Students may consider including information about their experiences related to their disability, barriers faced, and/or previous accommodations.
Disability related documentation should provide information on the impact of the disability so that appropriate accommodations can be identified. Documentation may include assessments, reports, and/or letters from qualified evaluators, professionals, or institutions. Common sources of documentation are health care providers, psychologists, diagnosticians, and/or information from a previous school (e.g., accommodation agreements/letters, 504, IEP, or ARD documents).
Suggested Documentation Elements:
- Typed on letterhead, dated, and signed by a qualified professional.
- State the disability or disabilities.
- Describe the impact or symptoms of the disability.
- If appropriate, discuss the severity and/or expected progression.
- If appropriate, list medication side-effects.
- Current and/or past accommodations.
- Any recommended accommodations.
When and How to Submit Documentation
Disability Resources (DR) will consider all relevant information provided in documentation. Documentation will be reviewed on an individual, case-by-case basis. Please submit your information at least 2-3 weeks prior to the date that services are requested. If you have any questions about these documentation guidelines, please contact Disability Resources at (979) 845-1637.
- If you want to send in medical documentation by email in a secure format, you can use an encrypted file share service such as Filex then send the link to the encrypted file and the decryption code to firstname.lastname@example.org.
COVID-19 Update: While the university is minimizing in-person interactions and activities in-person delivery may not be available. Disability Resources is also recommending that documentation NOT be sent by mail if you have a time sensitive request since mail is only being checked 1-2 times per week.
How to Obtain Documentation
The professional making the diagnosis of a disability should be an appropriately trained evaluator, such as a physician, psychologist, psychiatrist, or educational diagnostician. For example, an audiologist would diagnose a hearing impairment; a psychiatrist, psychologist, or clinical social worker would diagnose a mental health disability. Documentation from a family member or family friend is not acceptable.
DR provides a one page handout, “Guidelines for Documentation” (on our forms page), that can be printed out and provided to your physician and/or evaluator. If you have any questions about documentation that is requested, please feel free to contact an Access Coordinator at (979) 845-1637.
DR maintains a list of local evaluators for individuals that are seeking to get a new or updated evaluation.