Texas A&M University Disability Resources
Texas A&M University|Division of Student Affairs
Texas A&M University Disability Resources

Getting Started as a Volunteer Notetaker

When a student requests notetaking services for a specific class, the Notetaking Coordinator will send an outreach email to students on the class roster requesting volunteers to serve as a peer notetaker.

Step 1: Sign up as a potential notetaker.

  • Navigate to the AIM accommodations portal.
    • NOTE: If you already have accommodations with Disability Resources, you will need to navigate directly to the Notetaker application instead.
  • Click on “Apply Now” under “Sign Up as Notetaker”
    Image showing the welcome page. Shows options like student and staff, application center, instruction portal and sign up as notetaker.
  • Fill out the “personal information” and “contact information” portion
    image showing the notetaking application. Shows the personal information and contact information sections to be filled out.

Step 2: Indicate which classes where you can serve.

  1. Log into AIM Portal
  2. Click on Notetaker (side menu)
    Image showing the overview of the portal. It is zoomed in to show the notetaker tab.
  3. Review and then select the specific class(es) that you are willing to volunteer to serve as a peer notetaker in.
    • PLEASE NOTE: It may take 24-48 hours for the AIM system to import your classes after you complete the initial notetaker application. Please log back in the following day to complete this step.
      Image showing the portion where you can select courses to be a notetaker for
  4. Then, select the same course(s) at the top of the page
  5. Scroll down to review and sign the Notetaker Agreement in AIM, if not already completed.
    image showing the e-signature portion of the application for the notetaker agreement.
  6. Once this step is done, your class will be listed as “Pending Assignment”
  7. If you change your mind, please click on “Cancel this Class” link to remove yourself from the list of potential notetakers.

Step 3: Wait to see if/when you have been assigned

The Notetaking Coordinator will be reviewing and making decisions about assigning volunteers to specific requests.

  • Once you have been assigned to be a notetaker for a specific class, you will receive an email asking you to confirm that you will fulfill the assignment.

image of the email confirming the match to be a peer notetaker

  • Be sure to let Disability Resources know if you will be able to fulfill the request, by clicking on the appropriate link in the email
    image showing the two links to either confirm or deny the task of taking notes

Step 4: Upload your notes in the AIM Portal

  • Log in to the AIM Portal.
  • On the side of the page will be a menu item titled “Notetaker”.
  • After clicking this tab, on the left-hand side under Assignments, click on “Upload and View Notes.”

image showing the overview portion that leads to where a student can click "upload and view notes" in order to upload documents

  • Under File Information, you will select which class you will be uploading notes for, which week of the semester, and select the day/days the notes are from.
  • Then choose your file and upload the notes.
    image showing what it should look like when filling out the file information portion